Setting up display labels

 Display labels are used in a variety of contexts: as buffet displays in several sizes, as menu cards or even as name badges for staff. Standard texts for display labels are stored in the master  Items and can be edited flexibly in the event context using the "Display labels" function in   order segments. Create display labels for one-off items on-the-fly, assign segment-specific templates ( Lists) or remove items from the print list as needed.

• Enable display labels for each company individually

  The use of display labels is company-specific. The function can be shown or hidden per company, and different lists can be used to design the content and formats.

  1. Go to the   Administration tab and select  Company settings > "Company name".
  2. Go to the  Booked items in the side navigation.
  3. Enable the use of   Display labels.
  4. Assign suitable   Standard lists   with the use "Branded prints, input form, output list, labels" under Pre-sets for the display sizes S, M and L. The standard lists can be replaced later by customised lists in the individual Event as well as in the  Segment .
     Note: If no label list has yet been created in the corresponding size for selection, a new list opens immediately.
  5.  Save your input.
• Create label lists for the display labels

  Define the content and formatting of your  Display label in your own label lists. The standard lists supplied with the scenario are stored in the  Company settings. In addition, individual lists can be assigned per  Event and also later in the  Segment. Use a standard template as  basis for your own configuration (Lists/Reports category "Display labels") and adapt it.

  1. Go to the  Configurations tab in the function bar and select >  Lists/Reports >  New.
  2. Select the Table "Segment display labels" as basis.
  3. Give the list a unique name, which contains the size of the labels.
     Example: "Display label S Standard"
  4. Select Use: "Branded Prints, Input form, Output list, labels".
  5. On the   General tab,  Add the fields that are to be displayed on the labels.
     Example: Display label text
     Important: The fields Count, Size and Display no. must be included, and the column Count must be configured in the display value "Fan out rows".
  6.  Save your input.
• Format the display labels

  The labels layout happens exclusively in the  List itself on the  Labels tab. Create separate lists for each size (S, M, L).

  1. Open the   Labels tab.
  2. Enter the Widths, Heights and Margins of the labels used.
  3. Assign an  Output setting (watermark) with  Printer settings (printer, tray etc.). (Setting up output settings)
  4. Select a Size S, M or L for the list. Only lists with the appropriate size will be offered in the segment when the corresponding labels are printed.
  5. Go to  Insert fields at the top left and drag the fields in the list that you want to display on the labels from the left-hand list to the right-hand list while holding down the left mouse button.
  6. Above the list, activate the Values to only display the contents of the selected fields.
  7. Activate Labels to also display the field labels.
  8. Format the font in the input area at the bottom right.
  9. Add Images or logos by clicking on the camera icon in the left-hand toolbar if necessary.
  10. Confirm your input by clicking OK.
  11.  Save your input.
• Create the layout texts and sizes in the item

  Define the desired layout texts and standard size in master items to import these details as default values in order segments. Both can be changed and overwritten in the segment itself. If no layout text is entered, the menu card text is used instead.

  1. Open the  Item in question.
  2. Enter the Label text in the bottom text field of the first column.
  3. Assign a Standard size for the display labels on which the item is usually printed.
     Example: size L for a menu or buffet, size M for a dessert selection, size S for individual items
  4. To quickly update texts and sizes in existing articles, use a Data maintenance list.
  5.  Save your input.
• Enable expanding combo items for display labels

  In order expand   combo items for labelling, the  Components must be marked in the master item itself.

  1. Open a  Combo item.
  2. Go to the  Components tab in the side navigation.
  3. Enter the default Number of labels in the column Display labels on the far right for all components that are to receive their own labels after expanding the combo item. The number is copied to the segment, but can be overwritten manually.
     Important: If "0" is entered for a component, this component is NOT listed when expanding the item for the display labels.
  4. To pre-set Text and Size of the display label, open the  Item itself.
  5.  Save your input.