The introduction of version 12 in 2020 provided many new options for users and administrators. Below you will find many useful tips for familiarising yourself with version 12 for the first time. In addition, you can view the links to further manual articles, the videos for the Digital User Conference and other YouTube Tutorials (German only) .
- New administration structure
The administrative settings interface has been reorganised and is now better and more clearly structured. A new feature is the option to search for the setting options or field labels using the matchcode search at the top left.
- Nesting item group packages
With version 12, item group packages can be merged or nested for a better overview. Go to the
Administrative settings > 
Items. Select a package and insert any other item group packages by clicking on 
Insert package in package . By double-clicking on a package that has already been inserted, you can break it down into its individual packages.Creating an item group package
- Booking suggestions in the table plan
Booking suggestions can now also be created per table plan.
- Set display and change mode for records
When a user opens a record, that record is blocked for changes by other users. The small arrow next to
can now be used to switch to display mode directly within the record. The record cannot be changed in display mode, but other users can open it for editing at the same time. Users with administrative authorisations can specify for each table under 
Configurations > 
Added fields whether the records are opened in display mode by default, as these would often be locked by a user due to high frequency. A different setting can also be saved under group authorisations.
- Nesting user groups
With version 12, user groups can be merged or nested for a better overview. This means that a new staff member no longer needs to be assigned many individual groups if these have already been combined into a "standard" authorisation group. To do this, go to the tab
Users / Groups in a user group and Add further groups.
- Rule-based out-of-office notifications
Go to the
Administration tab and select Settings > 
Email, then enter a list to specify any email recipients for whom no automatic out-of-office notification should be sent. Example: bewerbung@
- Start multiple clients
In future, several clients can be started on one computer. This means that a user can start a client with their access data and open a second client with administrator access for customisations.
- Multiple service clients for load sharing
From version 12, it is possible to set up several service clients and distribute the load of job processing to the various service clients for load distribution. New service clients can be set up at
Administration > Settings > 
Service Clients via . Jobs can be permanently assigned to a service client. Without a fixed assignment, the job is executed on a service client that has capacity at that time (load balancing). On a server with 32 GB memory and 8 cores, we recommend separating at least the web server and jobs on the service clients, and ideally also the email retrieval on a separate service client.
Example: Email retrieval separately on a service client, so other jobs and web users are not slowed down.
- Our new word processing system
The new word processing system offers a host of new features.
Some examples:- inserting and formatting tables
- inserting sections for limitless, custom formatting of individual pages (portrait format, landscape format, margins, etc.)
- Define and use style sheets
- Lock document for changes
- saving in other formats (Word, PDF, Html etc.)
Read more in our Manual
Watch the video of the digital user conference on our Youtube channel (Grman only).
- Export without Excel
With version 12, data can be exported as XLSX files. It is therefore not absolutely necessary for Excel to be installed on the target storage location.
