Glossary

Filing location	Data set, folder or drive in which a document is saved
Close	Make events, appointments, projects or purchasing unchangeable
Administrator	Users with extended rights
Address exchange	Export or import accounts from/to two systems
Account	Record in the database with the details of a private individual or company
Account category	Categories for accounts that can be defined and activated/deactivated under Administration > Settings > Accounts, multiple selection is possible. Groups accounts for searches.
On-account invoice	Advance invoice for a partial amount of an invoice or collective invoice
Bulk operations	Various application options based on a search result
Active	Status of a function that is available or of a record that can be found using the standard search
Task	Entry on the follow-up list (without date/time) or in the calendar (with date/time). Reminder functions can be set, must be activated
Gallery	List of images and graphics on the Templates tab. Use in text templates, for room plans, etc.
Shared Documents^M	Filing location for external documents for repeated use under Templates > Documents > Shared Documents
General Settings	Basic Bp Event settings for the entire parent corporation under Administration > Settings
Change log	Complete record history (log) for viewing in the event of changes etc.
Quote text	Standard text for quotes that is entered in the item master data
Occasion	Reason/name for an event
Occasion type	Type of event
Work instructions	Event sheet, which is addressed to specific departments and lists individual work steps
Work times	Actual time worked, may be different from the shift plan
Item	Item (goods or services), must be assigned to an item group and may contain other items as components or be contained in them, depending on the group assignment
Item group	Grouping of similar items with certain properties, setting under Administration > Settings > Items
Item group package	Compilation of certain item groups of a segment for information to defined (staff) groups using event sheets
Edit items in list	Price maintenance in a mass operation
Item text (obsolete)	Formerly standard text for event sheets, supplements the information from the invoice text. Does not appear in quotations, contracts and invoices.
Item property^M	Ingredient, allergen or additive that must be declared and is contained in an item, under Item > Additives; according to LMIV: cereals containing gluten, eggs, peanuts, milk, celery, sesame, lupins, crustaceans, fish, soy, nuts, mustard, sulphur dioxide, sulphites, molluscs
Expand	Undo a grouping, split component items (such as arrangements) and show individual records again
Output settings	Basic settings for the entire company with options for printers, watermarks, etc.
Equipment	Add equipment to a room or an item. This info is not shown in bookings.
Picklist	List with predefined values for an input field, can be expanded
Home	Tab on the function bar for the operational functions of Bp Event
Base price	Original price on which a derived price is based
Conditional formatting	Formatting of words or numbers depending on their value
Remarks	Item group for inserting texts in segments and menu cards
Users	Staff member who has been created in Bp Event with a user name and password
User-defines	Defined by the user or company
User favourites	User-defined tab on the function bar with frequently used functions
User group^M	Several users who have certain authorisations and/or are combined for group notifications
User role^M	Summary of tasks, properties and authorisations of a user
User view	User-defined view of the Info Centre, individual settings
User delegation^M	Authorisation of a user or a user group to access confidential records in the absence of the owner
Permission	Right to open (view), change, print, etc. a record.
Owner	User with the authorisation to restrict the rights of other users to a record
Inventory item^M	Items that are accounted for but not destroyed through use (equipment, furniture), warning in the event of overbooking of inventory in events
Company^M	For the Multi-companies module, a sub-company belonging to a parent corporation
Suggested items	Frequently sold items in connection with an account, a room or another item
Client	Computer programme that is executed on the end device of a network and communicates with a server (central computer)
Datasheet	Text template with the most important information about an event, account, project or item
Data maintenance list	Simplified data maintenance with individual lists (mass data maintenance)
Data source	Data in different tables that can be retrieved and filtered according to certain specifications
Record lock	Prevents multiple users from editing the same record simultaneously
Added field	Customisable fields for each table, which often appear on the Added fields tab (CRM plus modules)
Shift planner^M	Calendar overview for assigning shifts to staff members
Shift overview^M	Overview of assigned shifts
Document package^M	Compilation of individual documents that are stored for an individual record or as Shared Documents
Printer settings	Basic settings for Bp event for the entire company
GDPR	Your data protection concept can be implemented in Bp Event.
Duplicate	Duplicate data record
Duplicate matching	Search for and merge records with identical values in defined fields
Purchasing^M	Purchase order for consumables, which can contain several consignments with different delivery types
Purchase item^M	Basic items in units of 1kg or 1 litre as a basis for recipes
Sundries folder	Folder in which emails can be saved without filing them under a record
E-invoice	Digital form of invoice that must fulfil legal requirements in Germany (ZUGFeRD/XRechnung)
Holiday/Special Event^M	Entry in the calendar for a public holiday or an event that is not organised by the user company itself
Supplementary text	Standard text for event sheets, supplements the information from the invoice text. Does not appear in quotations, contracts and invoices.
Export	Data transfer to another database, Excel, a cash register system, financial accounting, EPR, etc.^S
External	Not for use in the application or in a company, but for customer printouts or interfaces
External account number	Manually assigned account which is saved but not auto-assigned in Bp Event (customer number, financial accounting export)
Favourites tab	User-specific setting, tab with most-used functions and tools
Feedback	Menu item in the side navigation of the event appears as of the (first) event day
Database Fields	List of existing tables and data fields
Window title	Title of a window (top centre): Click on the expand triangle for options like auto-start or saving the window position.
FA package^S	Multiple invoices/payments exported to the financial accounting system simultaneously
Filter	Selection criteria for existing records
Firewall	Security system that protects a computer network or an individual computer from unwanted network access
Formulas	List of existing formulas
Custom field	User-defined input field
Activation	Release of a licence or module by Bankettprofi GmbH
Mapping	Also known as runners, work instructions, worksheets, etc. The technology has been replaced by datasheets in newer versions of the application.
Function Bar	Bar at the top of the Bp Event screen with quickpicks and tabs for the functions. Accessible from any interface.
Attendee list^M	List of names in the order segments as a basis for printing place cards etc.
Info Center	Window accessible in the quickpicks with user-defined views of the calendar and follow-ups as well as additional user-defined tabs for important lists, websites or documents
Group view^M	View of the Global Info Centre available for a specific user group
Main supplier	Preferred supplier for an item or item group, used as a filter in purchasing^M
Utilities	4D help programmes for word processing, spreadsheets and graphics editing on the Help tab
Info Centre	Info Centre
Info centre list	List available as a data source in the Info Centre
Internal message	Internal company message to other users on the Communication tab or directly from a record (account, item, event, etc.)
In-house item text	Standard text for the description of items in in-house event sheets
In-house staff planning segment^M	In-house segment for planning and scheduling staff
In-house segment^M	Posting of items that are not invoiced and do not appear in externally visible segments
Job	Single, closed job executed by the operating system in the background
Calculation^M	Calculation of costs and quantities for planning purposes under Event > Calculation
Communication	Tabs for email, mail, internal messages, distribution lists, contact notes and out-of-office notes
Combo item	Items containing other items (recipes, menus, buffets, arrangements)
Condense	Delete the remarks and items with quantity or price "0" on a list and summarise identical items
Contact note^M	Documentation of customer contacts, part of the CRM plus module
Context menu	Software menu with different actions depending on the context, which is activated by right-clicking on a field or a surface
Stock item	Items that are purchased regularly (spices, pasta, flour) as opposed to fresh produce purchased based on actual demand
Long name (old)	obsolete
Route ID	Unique identification number for e-invoices
FIR^M	Food Information Regulation, EU regulation on the labelling of foodstuffs
Supplier item	Supplier item with defined content and price
Delivery series^M	Regular appointments for deliveries by a supplier
Delivery service order type^M	Generic term for delivery, deposit deduction and returns in Exhibition Stand Catering (ESC)
Delivery type^M	Order status in purchasing
List	Compilation of data from one or more tables of Bp event
Matchcode	Character string that represents a (not necessarily complete but error-free) search term
Max. guests (event)	Maximum number of guests, basis of calculation for all items that are charged per person. Also triggers a capacity warning if the maximum capacity of a booked room is exceeded.
Menu text	Standard text for custom menu cards for events
Menu item	Subdivision of the side navigation of a record
Rentals	Staff item^M or inventory items^M, purchased/hired for an event to supplement your own inventory
Min. guests (Veranstaltung)	Minimum number of guests, specify as information value. Triggers a capacity warning if the number of guests in a booked room falls below that number.
Module^M	Extension of the Bp Event Software
Multi-Companies^M	Corporations with several companies and distinct invoicing cycles
Navigation	Left sidebar of a record window with the available tabs such as General, Added fields, Properties, Contacts
Network^M	Links between accounts
ODBC	Open Database Connectivity, a standardised database interface that uses SQL as the database language
Outstanding invoices	Listing of all invoices with customer printout regardless of the payment term
Options	Tab for user settings
Trash	Email file in which emails are collected prior to final deletion
PDF	Portable Document Format, a platform-independent file format for documents
Staff item^M	Staff roles or staff members
Staff role^M	Defines tasks, properties and authorisations of a staff member for shift planning
Staff segment^M	Each segment that contains at least one staff item
Mandatory field	Input field that must be filled in for the record to be saved. Usually underlined in the data record
Phonetic search	Search for similar sounding words and sounds
PLU	Price Look-Up code, identification number for products
PNG	Portable Network Graphics, a graphics format for raster graphics
Port	Part of a network address
Price group	Possibility of tiered pricing (PP, SP etc)
Proof copy	Print preview of a document without sent date
Log	Change log, error log, log, history
Workflow^M	Defined sequence of individual work steps
Workflow template^M	Description/documentation of a business workflow, can serve as a printed template or template for a digital workflow
Room reservations	Simple capacity overview for rooms
Spreadsheet	The customer invoice is created when the spreadsheet is created. An automatic invoice number is assigned and the date of issue and payment term are determined.
Tab	Subdivision of the function bar for thematic grouping of functions
Invoice text	Standard text of items or rooms for invoices, contracts and in-house work instructions
Invoice format	E-invoice profile which is stored in the invoice account
Reservation list	List of reservations for an event to be created as an order segment with optional ticket booking^M and table reservation^M
Circular argument	Incorrect nesting within a data set that contains itself on another level
Opt-out list	Protection list with contact details of people who do not wish to be contacted
RTF	Rich Text Format, a file format for texts that serves as an exchange format between word processing programmes
Collective invoice	Invoice for several partial invoices that do not necessarily belong to the same event
Final report	Menu item in the side navigation of the event appears as of the (first) day of the event
Quickpicks	Access to the most important functions in the left-hand corner of the function bar (Global Info Centre, User favourites, Email inbox, Internal messages, Holidays/Special events)
Interface^S	Connection point between Bp Event and other software systems for exchanging data
Blacklist (S.List)	Entry of a hidden reference to the account. If there is an entry, the box is ticked (like category) and a black line is displayed in the first column of any account list. We recommend using a time stamp (keyboard shortcut Alt and F2)
Standalone report (ssl)	List with defined search criteria which is executed by clicking or entering another parameter
SEPA	Single Euro Payments Area
Bulk mail	Personalised letter sent to several accounts/contacs
Multiple copies	Multiple copies of a record
Server	For Server-Client installations, the computer that makes the programme available to the clients
Service Client	Process that runs with the Bp Event Server. The Service Client is required for the execution of jobs (p.ex. data backup) and web server
Service notes	Standard text for work instructions for the service area
Single Sign On (SSO)	One-time user authentication
SMTP	Simple Mail Transfer Protocol, a protocol for exchanging emails in computer networks
Sort order	Fixed sequence
SQL	Structured Query Language, a database language for defining data structures in relational databases and for editing (inserting, modifying, deleting) and querying datasets based on them
Default settings	Default values that can be overwritten by company or user settings
Standard list	List that is supplied with every installation and cannot be changed or deleted
Standard scenario	Scenario that is supplied with every installation and cannot be changed or deleted
Standard event sheet	Event sheet which is supplied with every installation and cannot be changed or deleted
Status	Stage, state of an event, task, segment or appointment
Status date	The date on which a status expires or becomes due influences the showing of a record in the calendar and the follow-ups
Keyword	Expandable list for classifying accounts with date and free text
Synchronisation	Transferring data from Bp Event to a mobile device
Sync Server	External communication Example Google Calendar, WebServer, Oauth 2
Sync accounts	Determination of one or more recipients (groups)
Sync Tables	Determination of the table
System requirements	Hardware and software requirements
Scenario	Description/recording of a possible situation/use case. Package of templates, added fields, formulas, item groups and item group packages etc. for the intended use case. All relevant data is automatically imported.
Added table fields	Depending on the module configuration (e.g. CRM Plus, Multiple Quotes and Orders, Shifts and Staff), additional fields can be created in many data tables. These fields can also be search fields and mandatory fields.
TAPI	Telephony Application Programming Interface, programming interface for telephony applications
Hotkeys	Key combination for certain control commands
TCP	Transmission Control Protocol, a network protocol that defines the way in which data is to be exchanged between computers
Temporary account	Name for table reservations for customers without an account
Ticketed event^M	Event with admission tickets
Table plan^M	Graphic to visualise the position of tables and chairs in the corresponding floor plan of the room
Table reservations event	General information on times, rooms, details of table reservations on a specific date
To-do	Tool for internal work organisation and communication
Separator text	Character or text between groups of items in quote, menu card etc.
Environment variable	Configurable variables
Unicode	International standard in which a digital code is defined for each meaningful character or text element
Corporation	Individual company or the organisation encompassing all companies
Subspaces/superspaces	Merge sub-rooms into top rooms and check availability for both by activation the Rooms/Sub-rooms option in the rooms reservations overview. If sub-room 1.2 is booked, the room 1.1-4 is also unavailable.
UUID	Universally Unique Identity Number
Legacy features	Administration area for legacy software functions
Event template	Sample event with prefilled fields, a copy of which can be overwritten with the current data
Data use purpose	Purpose of a possible customer communication to which customer consent can be given
Consumable^M	Consumable items as opposed to inventory items or staff
Collapse	Delete remarks and items with quantity or price "0" on a list and summarise (compress) identical items
Link	Relationship between records, such as an account for an event, booked items, segments or tasks
Distribution list	List of email addresses to which an email or internal message is sent at the same time
Confidential	Status of a record with read authorisation restricted to the owner and their representative only
Delegate^M	User with authorisation for confidential records belonging to a different owner
Directory	Sorting device in operating systems, folders, files
Directory object	File, link or any other object that is assigned to a directory
Full-text search	Finding texts in a large number of identical or different files
Event segment^M	User-defined sub-segment of an event, such as reception, lunch, coffee break or food, drinks, technology
Template	Sample for recurring use Example: mail, email, quotation to invoice, events
Follow-up	Listing of due activities and all records with a follow-up date
Dictionary^M	Customised list of translations
Word fragment	You can search for word fragments by entering * in front of the term (* -> so-called wildcard)
XML	Extensible Markup Language, markup language for the layout of hierarchically structured data in text files
Payment processing	Enter multiple payments in a list
Time reference	Period of use of items, possibly also for price calculation (pricing by day/hour etc.)
Timestamp	Keyboard shortcut Shift+F2 to insert user name, date and time in an input field
Reset	Undo changes and save data with the status of the last save or a default value
Properties	Further information on a record/account/item

Glossary

Filing location

Close

Administrator

Address exchange

Account

Account category

On-account invoice

Bulk operations

Active

Task

Gallery

Shared DocumentsM

General Settings

Change log

Quote text

Occasion

Occasion type

Work instructions

Work times

Item

Item group

Item group package

Edit items in list

Item text (obsolete)

Item propertyM

Expand

Output settings

Equipment

Picklist

Home

Base price

Conditional formatting

Remarks

Users

User-defines

User favourites

User groupM

User roleM

User view

User delegationM

Permission

Owner

Inventory itemM

CompanyM

Suggested items

Client

Datasheet

Data maintenance list

Data source

Record lock

Added field

Shift plannerM

Shift overviewM

Document packageM

Printer settings

GDPR

Duplicate

Duplicate matching

PurchasingM

Purchase itemM

Sundries folder

E-invoice

Holiday/Special EventM

Supplementary text

Export

External

External account number

Favourites tab

Feedback

Database Fields

Window title

FA packageS

Filter

Firewall

Formulas

Custom field

Activation

Mapping

Function Bar

Shared Documents^M

Item property^M

User group^M

User role^M

User delegation^M

Inventory item^M

Company^M

Shift planner^M

Shift overview^M

Document package^M

Purchasing^M

Purchase item^M

Holiday/Special Event^M

FA package^S

Attendee list^M

Group view^M

In-house staff planning segment^M

In-house segment^M

Calculation^M

Contact note^M

FIR^M

Delivery series^M

Delivery service order type^M

Delivery type^M

Module^M

Multi-Companies^M

Network^M

Staff item^M

Staff role^M

Staff segment^M

Workflow^M

Workflow template^M

Interface^S