If you use menue cards, interfaces and WebApps, please speak to your account manager or interface expert to check if further action is needed.
a) Update menu cards and re-export per job if necessary
If you use menu cards, the tax rates are not maintained in the card, but adopted from the master items The menu cards must be updated in order to apply changes. The Bp Event Webshop is also populated from menu cards which must be updated. See 12 Update your menu cards.
b) Interfaces (e.g. Keybits, cash registers): Identify need for action with interface partners
POS and ERM systems as well as financial accounting depend on the correct exchange of data. To ensure that this works smoothly from 1 January 2026, get in touch with our Interface experts.
Use a list to check whether you are using interfaces that require verification. Click on the expand triangle next to 
Info Center in the quickpicks and select 
Reduced VAT rate > Interface Candidates.
c) Check event templates and initiate a new export by job if necessary.
Booked items in event templates are used for the Intranet WebApp and Online Booking requests (Catering, Weddings and Conferences). The VAT rate reduction in the event template is performed by a job that was triggered in step 5 of the recommended actions. Data exports for the WebApps must be restarted manually.
Example: "Populate web booking" job for the Online Booking Request.
Administrator Manual
- VAT reduction for foods in 2026
- 3. Create a new item group package and assign all affected item groups
- 2. Import the scenario from the object catalogue
- 1. Update to the latest version
- 4. Check and complete the country settings
- 5. Start a job to convert the VAT rates
- 6. Maintain VAT suggestions
- 7. Check the necessary conversions for your database
- 8. Enter a storage rule (optional)
- 9. Activate the monitoring job for creating new item groups (optional)
- 10. Check your revenue accounts
- 11. Adjust item prices (optional)
- 12. Update your menu cards (optional)
