Recording Work Times for Staff Members^M

Record the actual hours worked and transfer the info to payroll accounting once the event is over. If the actual hours worked match the planned shift times, just confirm and forward the data.

• Record work times for one staff member for one day

  Record the working hours of an individual staff member and assign any existing event or shift data.

  1. Go to  Shifts and Staff >  Work Times >   New and select a company if necessary.
  2. An input window will open.
  3. Enter the Name of the staff member.
  4. Alternatively, open the window by clicking on  Work times >   New in the staff member record.
  5. Enter the Date of deployment.
  6. If you want to apply the hourly price assigned to the staff role instead of the staff member in the invoice, enter the Role performed.
  7. Confirm existing shift and break times by selecting Confirm planning data in the picklist.
  8. Copy working hours directly to an event invoice by assigning the event at which the employee worked from the Event picklist.
  9.  Save your input by clicking on the icon in the top left-hand corner of the input window.
• Record work times for one staff member for multiple days

  The work times of several days can only be recorded in bulk if corresponding shifts were created beforehand.

  1. Go to   Shifts and Staff >  Work Times >   Enter in list and select a company if necessary.
  2. Use the date fields in the top line to enter the Time range for which you want to record working times.
  3. Enter a name in the Name field.
  4. A list of all shifts planned for that staff member in this period will appear in the input window.
  5. Add the actual work and break times, staff role and event as needed.
  6. Confirm the details by ticking the "OK" column.
  7.  Save your input by clicking on the icon in the top left-hand corner of the input window.
• Record work times for an event

  The work times of several staff members for one and the same event can only be recorded in bulk if corresponding shifts were created beforehand.

  1. Click on   Shifts and Staff >  Work Times >   Enter in list.
  2. Enter the Date of the event in the top line and select the Event from the picklist.
  3. Alternatively, open the same window from within the event by right-clicking on  Invoice >  Edit staff times.
  4. Filter by department, staff group or supplier as needed.
  5. A list of all shifts planned for that event will appear in the input window.
  6. Add the actual work and break times, staff role and event as needed.
  7. Confirm the details by ticking the "OK" column.
  8.  Save your input by clicking on the icon in the top left-hand corner of the input window.
• Copy work times to an invoice

  The work times of several staff members for one and the same event can be copied into an invoice directly if corresponding shifts were created beforehand.

  1. Open the event.
  2. If there are any open work times, right-click on  Invoice >  Edit staff times.
  3. Confirm the details by ticking the "OK" column and save.
  4. Right-click on  Invoice >  Confirm staff times.
  5. Double-click or left-click and  Confirm to select the times you want.
  6. Decide whether you want to apply the price of the staff item or the staff member.
  7.  Save your input by clicking on the icon in the top left-hand corner of the input window.