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Using the Online Shift Planning WebAppM

Die Online Dienstplan WebApp ist eine webbasierte Anwendung, mit der Mitarbeiter ohne Zugriff auf die Bp Event-Software über jeden Computer mit Internetanschluss ihre Dienstpläne einsehen können. Im Kalender können Sie schon im Vorfeld vermerken, an welchen Tagen und zu welchen Zeiten Sie zur Verfügung stehen. Sobald konkrete Veranstaltungen mit bestimmten Personalrollen angelegt werden, sind Bewerbungen auf die offenen Dienste möglich. Die Bestätigung erfolgt automatisch, sobald der Dienst vergeben wird.

  • Get authorised to access the web application

    You must have the appropriate authorisations to view services and communicate availabilities via the online duty roster WebApp. You must first create a Bp Event user with administrative rights in the database:

    1. Als Adresse Adresse
      1. with email and telephone number for notifications
      2. with a suitable category (staff or similar)
    2. Als personal Mitarbeiter
      1. linked to the Adresse account
      2. with activated dienst shift roster
      3. with matching personal Staff roles
      4. with activated Password WebApp access to the right of the scroll window
    3. As Benutzer Bp Event user
      1. with User group "PersonalApp_Gruppe".
      2. linked to the Adresse account
  • Log in to the app in the browser

    Your administrator will give you the web account (URL) as well as the login name and password to log in to the online shift roster WebApp.

    1. Open a new window in your web browser (Mozilla, Explorer, Chrome or similar).
    2. Enter the URL in the address bar at the top of the window. Save the address at Favourites folder/bookmarksto log in quickly and easily.
    3. Enter your login name and password and click on Login.
    4. The calendar overview opens with your own already assigned or possible services for the current date.
  • Select your user settings for the calendar

    The calendar provides you with an overview of all assigned or possible services. Like all tabs, the calendar can be opened multiple times to show different information.

    1. Select the displayed period (day, week, month) in the top right-hand corner.
    2. Die Ansicht Veranstaltungen zeigt alle Veranstaltungen mit Diensten, die den eigenen Personalrollen entsprechen. Die Einträge für Veranstaltungen haben einen grauen Rand. Außerdem wird angezeigt, ob noch Personalrollen zu besetzen sind (blau) oder schon ein Dienst für den Benutzer eingeplant ist (grün).
    3. Open either the event details or a event data sheet for printing by left-clicking and selecting.
    4. The view Services shows all services as well as your own information on availability or absence. The entries for services have a green border. It is also shown whether the service is only planned (light grey) or already confirmed (green).
    5. Left-click to open shift Details.
    6. Die Ansicht Alles Anzeigen zeigt Veranstaltungen und Dienste.
    7. refresh Refresh You can view the calendar to see changes.
  • Indicate if and when you can work on a particular day

    Even before planning shifts or events, you can provide information on whether you are available at all on a particular day or at a particular time. This eliminates the need for unnecessary staff enquiries or rebooking of shifts.

    1. Go to the tab Calendar and left-click on the desired day.
    2. If you want to work on one day, select available.
    3. If you cannot work, select not available.
    4. Enter the exact times and confirm with Send.
  • Apply for open shifts in an event

    Im Kalender werden in den Sichten Alles oder Veranstaltungen alle Veranstaltungen angezeigt, für die Dienste für eine der dem angemeldeten Benutzer zugewiesenen Personalrollen vorhanden sind. Solange noch Dienste offen - also keinem Mitarbeiter zugewiesen – sind, können sich Mitarbeiter auf diese bewerben. Veranstaltungen, für die noch Personal gebraucht wird, erscheinen im Kalender in blau.

    1. Open the  event details kalender on the tab calendarby left-clicking on the desired event.
    2. Das Eingabefenster mit den Detailinformationen zur Veranstaltung öffnet sich.
    3. Select one or more shifts from the list of open shifts. If you want to apply for several shifts, they must not overlap in time.
    4. Confirm with Apply.
    5. The period of the service for which you have applied is automatically displayed in the calendar as Availability . As soon as the service is actually assigned, it no longer appears as Availability (yellow), but as Confirmed service (green).
  • Search for your shifts

    To get an overview of all your own services, search for your services in a specific time period.

    1. Go to the suche Shifts tab.
    2. Enter the desired time period.
    3. Starten Sie die suche Suche.
  • Reset your availability and absence details

    Once the availability or absence details have been entered, they can be reset as long as they have not yet been converted into a shift. The employee's status is then undefined again.

    1. To reset the confirmed availability on a single day, go to the tab kalender Calendar to the desired day and click on the availability information.
    2. Left click Delete Availability.
      Note: Deletion resets the message to "available". The employee's status is therefore undefined. This is not the same as "not available".
    3. To cancel availability that has already been confirmed for several days, go to the tab neu Availability.
    4. Use the date fields to enter the desired period and confirm with Entfernen Cancel availability.
    5. Select the desired shifts in the selection list and confirm with Entfernen Take back availabilities.
    6. Delete messages as Not available for individual days via the tab kalender Calendar by left-clicking on the desired day and period. Absence messages cannot be reset via list.
  • Print your roster

    You can print out your shift roster yourself to always have an up-to-date version at hand.

    1. Gehen Sie auf den Reiter pdf Dienstplan.
    2. Click on Create shift rosterto create the shift roster as a PDF.
    3. Drucken Sie über drucker.