Using the Online Time Clocking WebApp^M

Your administrator will provide you with the web address (URL), login name and password to log in to the Online Tome Clocking WebApp.
Important: Login must not be confused with the start or end of work hours! Even if you are not logged in all the time, your work hours will still be clocked.

Online Time Clocking works the same regardless of whether you log in on a mobile device (mobile phone, tablet), a desktop computer or a terminal with a touchscreen.

1. Open a new window in your web browser (Mozilla, Explorer, Chrome or similar).
2. Enter the URL in the address bar at the top of the window. Save the address in your Favourites folder/bookmarks to log in quickly and easily.
3. Enter your Login name and Password and click/tap on Login.
4. If an appropriate terminal has been set up, log in using an RFID chip/card instead of a smartphone. To do this, scan your RFID chip.
5. To Log out, click/tap on the button Log out in the top right-hand corner.

Be aware that logging in to the WebApp and actualla starting the time clocking are two different things. You can log in and out repeatedly while your work time or break time continues to be recorded, bur you do need to start time clocking manually after logging in successfully.

1. Online Time Clocking always opens on the menu item Time clocking on the current day and time.
2. Click/tap on  Start work and choose between the different shift categories if necessary.
   Ex: On duty, business trip, leave of absence
3. The top number on the screen shows the Work times you have already put in , the second the Break times you have already taken. The third line shows when you started your working time.
4. Click/tap on  Switch shift to select a different shift category or switch to a simultaneous shift. If this option is not available in your company, the icon is greyed out.
5. Click/tap on  Stop work time to stop time clocking. If the specified times differ from the scheduled shift times, enter an explanatory comment before submitting your actual times.

The easiest way to enter breaks is directly in the app, but they can also be added later.

1. Click/tap on  Start break when you go on break. As soon as you have returned from the break, click/tap on  Continue work. The times are transferred exactly (rounded if necessary).
2. Enter breaks in retrospect by using the button Further actions at the bottom right.
3. Select Add break duration to enter the time in minutes that you were previously on an unannounced break.
   Important: Flat-rate breaks without exact times are not included in the statutory break duration!
   Example: 20 minutes
4. Select Add break times to enter the exact times at which you started or finished your break.
   Example: 10:30 - 10:45

The Online Time Clocking WebApp can be used to send messages to the line manager or to make small corrections yourself.

1. Click on Further actions > Enter comment to enter a short message that will appear in the "Time tracking" overview of your line manager.
   Example: the reason for a delay
2. Correct the time for the last changeover between break and working time yourself by clicking on Further actions > Change time of last action. Only the very last action can be changed in this way. For other changes, contact your line manager, who has more extensive authorisation to make corrections.
   Example: You have forgotten to clock back in from the break. At 13:30, select "Continue work", then go to "Change time of last action" and enter: "New time 13:15" and an explanation.
3. Confirm by clicking Send.
4. Tap History at the bottom left to see all actions that have been triggered within that work time.

In addition to time clocking, there are other menu items on the app. Open these menu items by tapping on the icon   in the top left-hand corner.

1. The Calendar shows a monthly view of the current month. Change the date by tapping in the date field at the top. Which shifts, work hours etc. are shown here is defined by your company.
   1. Tap on  Add in the top left-hand corner to create a leave request or enter details on your availability directly in the calendar.
   2. Tap  Refresh to update the display after changes.
2. The overview opens a data sheet with company-specific content. The overview opens in a separate tab. Close the tab using the small x in the corner.
3. Go to Time account to find a list of your time account balances with date and account balance as well as any other information. The list is sorted in descending order (from the most recent to the oldest entry) and cannot be edited.
4. Go to Shifts to find a list of all your shifts in the selected period. The list is sorted in ascending order (from the closest to the furthest date).
   1. Further information can be found under  Details.
   2. Tap  Filters to select which types of shifts you want to see.
      Example: only the confirmed shifts, only the leave days
5. Go to Work hours for a list of all the work hours you have submitted in the selected period. The list is sorted in descending order (from the most recent to the oldest entry) and cannot be edited.

With the appropriate authorisation, you can record work times for your staff members who are not authorised to do so themselves. The options are essentially the same as described above.

1. In the Burger menu , click on Time clocking for staff members.
2. This will open a list of staff members who either have a scheduled Shift on the current day or have already been marked as present ( in Shift or in Break) :
   1. Staff who have already completed their shifts are no longer listed.
   2. Scheudled Shift times are shown in italics .
3. Tap/click on the column heading to sort the list.
4. Select the names of the staff members you want to edit:
   1. individual names with tap on the line
   2.  All or No names with tap on the button above the first column
   3. several names with tap in the respective lines in the first column.
5. No entries can be made in the list itself. To edit, select the staff members and click on one of the actions listed below. Some actions are possible for several staff at the same time (e.g. start break), others only for individuals (e.g. add breaks).
   1. Start work/Continue work
   2.  Start break
   3. Clock out
   4. Further actions: Enter comment, add breaks (flat) or with times, change time of last action)
   5. View history
6. Additional information on a staff member/shift can be found by clicking on Details.