Items

Your company offers a variety of products and services: individual items and packages, stock items and fresh produce, technical equipment and the services provided by your staff. All of these are included in orders or internal calculations, they must be tracked and managed properly if you want to be in control of costs and contribution margins.

Keep an eye on your stock, your costs and margins, as well as the workload of your staff with the aid of the artikel Items function on the Basis Home tab of Bp Event.

Scope:

Item names and texts
Each item has various text fields for input. The item name is for internal purposes only and must be unique. If an item is sold in different container sizes, the container should be specified in the item name. There are additional text fields for quote, invoice and menu card texts as well as internal datasheets, which are output according to context.

Grouping
Items are categorised in a fixed item group structure. This structure is defined during the initial setup of the database and can be expanded as required. Codes and types are available for further classification, simplifying searches and analyses.
Example: starters, soups, main courses, desserts, furniture, equipment, arrangement

Quantities
Specify containers, their contents and the sales unit per item. Add information on servings or issue units as needed.

Time reference
Specify an optional or mandatory time reference for items such as inventory* and staff*. This allows you to define whether the item is charged by the hour, at a flat rate or per item.

Season
Set a season for items (e.g. cream of asparagus soup) to either adjust the price for out-of-season orders or decline the booking entirely.

Pricing
Item prices can be maintained gross or net. Set the validity date to control prices in advance. The currently valid price is always applied when an item is posted. Price groups allow tiered pricing strategies. Enter different groups such as net and gross sales prices, purchase price, special customer prices or the replacement value in the event of breakage.

Suggested Items/ Equipment
Store booking suggestions for items that are regularly booked together. The items are then suggested whenever the original item is booked and can be adopted directly. Even new staff members can thus be made aware of items that go together on a regular basis.
Example: the gas cylinder for the barbecue, the fuel pastes for the chafing dishes

The equipment tab, e.g. for rooms, is for information purposes only. It is used for the standard equipment, which is not charged additionally.
Example: air conditioning, blinds, etc.

Further options with other modules:

Calculations, Item Details and Recipes^M
Adds functionality for creating recipes, calculating contribution margins, creating your own item groups and defining further added fields. The module can also support the labelling of allergens. According to the Food Information Regulation (FIR), additives, allergens and certain ingredients in food and drinks must be labelled. Always store the ingredients at the lowest item level, i.e. for recipes in the base item or for arrangements in the component items, so as to transfer the information to the higher-level items.

Read more on Recipes, Calculations and Item Details

Purchasing^M
Add options for storing different purchasing container sizes, suppliers and their prices, as well as delivery conditions.

Modules relevant for items:

Multi-Companies^M
Items can be assigned to one or more companies as needed.

Translations^M
Include the translation of the texts in different languages in the item.