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Creating foreign language correspondenceM

  • Assign a foreign language to an account or contact person

    For entire accounts or individual contact persons, different languages can be specified for both oral and written contact. The language for new letters or emails is then automatically preset.

    1. Enter Adresse account > Adresse base > communication a language for the account.
    2. Enter a different  language Adresse for a contact person under account   > Ansprechpartner contact person > communication .
    3. The proposed oral and written salutations change automatically.
    4. With the module "Translations"M foreign language letter templates are also offered. For accounts that have been assigned a language other than the standard language, the appropriate templates with matching cover letters and attachments are also automatically offered.
  • Assign a foreign language to letters or emails

    Letters or emails can be assigned a foreign language regardless of the language of the addressee.

    1. Open a new correspondence via Briefe Letter/Email > neu New or from another data record.
    2. If the foreign language is not already preset based on the account, select the desired Briefe   dictionary uebersetzen on the toolbar of the tab  textin the middle of the toolbar.
    3. vorlage brief Textvorlagen und Anhang Anhänge werden automatisch in der Fremdsprache angeboten, wenn eine Übersetzung vorhanden ist.
      Wichtig: Sofern es keine Übersetzung gibt, wird das deutsche Original aufgerufen.
    4. When prompted for any attachments, select either All, None, or Select.
    5. If you do not use a vorlage brief text template with translation, insert your own text into the letter or email with the support of the uebersetzen dictionary .
  • Insert translations into text documents

    Translate only real text in the text templates, not database references. Item texts or other texts that originate from database references should be added to the respective items or templates (Create foreign-language item texts).

    1. Display the bezug 4D expressions  in a text document to distinguish the database references from pure text (before version 12.1: on the toolbar of the tab Briefe Text ).
    2. Das zu der Sprache passende uebersetzen Wörterbuch wird automatisch in der horizontalen Werkzeugleiste angezeigt (vor Version 12.1: passend auswählen).
    3. Highlight the text you want to translate and click   uebersetzen  Dictionary.
    4. In the field Translation text , mark the word or compound term for which you need a translation suggestion, or enter the term directly in the field Search words .
    5. Double-click to select the best of the suggested translations or enter a new translation via neu New .
    6. Speichern Save your input by clicking on the icon in the top left-hand corner of the input window.
  • Insert dictionary references in text documents

    Translations can also be entered as references to your own dictionary. If the approved translation of an original text changes, it is not necessary to correct each template translation individually, but only the entry in the dictionary. References are particularly suitable for templates, but can also be used in text documents.

    1. Display the bezug 4D expressions  in a text document to distinguish the database references from pure text (before version 12.1: on the toolbar of the tab Briefe Text ).
    2. Das zu der Sprache passende uebersetzen Wörterbuch wird automatisch in der horizontalen Werkzeugleiste angezeigt (vor Version 12.1: passend auswählen).
    3. Highlight the text you want to translate and click   uebersetzen Dictionary > Bezuege einfuegen Replace with translation reference.
    4. To ensure that the translation is capitalised at the beginning of the sentence, select Bezuege einfuegen Replace with translation reference (capitalisation).
    5. Speichern Save your input by clicking on the icon in the top left-hand corner of the input window
  • Create new translations

    New translations can be added with the appropriate authorisation both directly in the dictionary and during the translation itself. The languages offered are defined by a user with administrative rights at Administration Administration > Sprache Languages .

    Enter new translations in the dictionary

    1. Go to the tab Configurations  Set-up > uebersetzenexpand Translations > uebersetzen Dictionary and select the desired language.
    2. Geben Sie im Feld Suchwörter das Wort in Originalsprache ein, um sich vorhandene Übersetzungen anzeigen zu lassen.
    3. Click on neu  New creationto enter a new translation. In the comments fields, you can enter information on the exact context of use or the source of the translation, for example. Your own translations are labelled star .
    4. Translations can be entered for individual words, compound terms or phrases.
    5. Close with Save.

    Enter new translations via text or text template

    1. Go to the Vorlagen Templates tab on the function bar and click on vorlage brief Text templates to select the template you wantor to open a Briefe text document.
    2. Select the desired uebersetzen language in the middle of the horizontal toolbar.
    3. Highlight the text you want to translate and click uebersetzen Language > uebersetzen Dictionary.
    4. Mark the text in the "Translation text" field with a double-click.
    5. Add your own translation via neu  New installation .

    Enter new translations via item text

    1. Go to the Basis Home tab on the function bar and click on artikel Items to find the item you want.
    2. Select the desired language For the customer above the item texts.
    3. In the item text box, highlight the text you want to translate and click uebersetzen Dictionary.
    4. Mark the text in the "Translation text" field with a double-click.
    5. Add your own translation via neu  New installation .
  • Export and import translations

    For easier maintenance, lists of translations are exported and imported in CSV format.

    1. Open the dictionary via Einrichtung  Set-up > uebersetzenexpand Translations > uebersetzen Dictionary and select the target language.
    2. Click on export festplatte Save translations from your own dictionary on the hard disc and select the desired external storage location.
    3. Öffnen Sie die CSV-Datei, bearbeiten und speichern Sie die Daten.
    4. In the dictionary, click on import festplatte Load translations from the hard drive into your own dictionary and select the desired external file.
    5. Neue und auch geänderte Einträge werden als neue Übersetzungen übernommen.
    6. Um alte Übersetzungen zu entfernen, wählen Sie die Übersetzung aus und klicken Sie auf delete Löschen.