Creating an Out-of-Office Reply

An out-of-office note is an automatic reply to incoming emails that informs the sender of the recipient's absence. Out-of-office notifications are only possible for server installations, not for single-user installations.

• Create an out-of-office reply for yourself

  Out-of-office reply notes can be individually phrased or based on text templates for repeated use.

  1. Go to the  Communication tab in the function bar and select  Out-of-office reply.
  2. The standard  Out-of-office reply can be customised individually.
  3. Select a template by clicking on  Out-of-office reply, then select a text templates belonging to the "Email auto-replies" group.
     Note: If you select a template, the text of the original note will be deleted.
  4. In the toolbar, click on the  Inactive icon to change the status to  Active.
  5.  Save your changes.
• Create an out-of-office reply for others

  You can activate out-of-office notes for another user or user group as long as you are authorised to do so as a  delegate (Authorise a delegate for yourself or others)

  1. Go to the  Communication tab in the function bar and select  Out-of-office reply.
  2. Select the user you want from the drop-down list   On behalf of other user.
  3. If required, adjust the text or select a text template from the drop-down menu  Out-of-office reply.
  4. In the toolbar, click on the  Inactive icon to change the status to  Active.
  5.  Save your changes.
• Be reminded of the out-of-office reply

  Choose to be prompted when exiting the application if an out-of-office message is enabled. This prevents the out-of-office message from being sent unintentionally after the user is available again.

  1. Go to the  Options tab on the function bar and click on  Settings.
  2. Tick the box to activate Confirm out-of-office reply when closing application.
  3. Confirm your input by clicking Save.