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Creating an out-of-office reply

An out of office note is an automatic reply to incoming emails that informs the sender of the recipient's absence. Out-of-office notifications are only possible for server installations, not for single-user installations.

  • Create an out-of-office reply for yourself

    Out-of-office reply notes can be individually phrased or based on text templates for repeated use.

    1. Go to the Briefe Communication tab in the function bar and select abwesenheits notiz Out-of-office reply.
    2. The standard Texte Out-of-office reply can be customised individually.
    3. To select a template, click on vorlage brief Out-of-office reply and select a text templates belonging to the "Email auto-replies" group.
      Note: If you select a template, the text of the original note will be deleted.
    4. In the toolbar, click on the Aktiv Nicht Inactive icon to change the status to Aktiv Active.
    5. save Save your input by clicking on the icon in the top left-hand corner of the input window.
  • Create an out-of-office reply for others

    You can activate out-of-office notes for another user or user group as long as you are authorised to do so as a Vertreter delegate (Authorise a delegate for yourself or others)

    1. Go to the Briefe Communication tab in the function bar and select abwesenheits notiz Out-of-office reply.
    2. Select the user you want from the drop-down list Vertreter  On behalf of other user.
    3. If required, adjust the text or select a text template from the drop-down menu vorlage brief Out-of-office reply.
    4. In the toolbar, click on the Aktiv Nicht Inactive icon to change the status to Aktiv Active.
    5. save Save your input by clicking on the icon in the top left-hand corner of the input window.
  • Be reminded of the out-of-office reply

    Choose to be prompted when exiting the application if an out-of-office message is enabled. This prevents the out-of-office message from being sent unintentionally after the user is available again.

    1. Go to the icon optionen Options tab on the function bar and click on icon optionen Settings.
    2. Tick the box to activate Confirm out-of-office reply when closing application.
    3. Confirm your input by clicking Save.