Rooms

All the rooms visible in the room reservations overview or available for event bookings have been created by a user with administrative authorisations. Go to the   Administration tab and select   Rooms to add new rooms or change existing rooms.

Scope:

Each room that is managed via room allocation must be created with at least a name and an abbreviation. Enter a room group and also room capacities to be warned of overbooking when creating a new event. Set-up times prevent set-up and dismantling times from overlapping with a booking. A detailed description of the room and vivid images provide the customer with an initial overview.
Example: Add a summary of the booked rooms including pictures and descriptions to your event quotation.

Combine individual rooms to make one large room or link technical and service rooms that are automatically booked when the main room is booked. For this purpose, the main room and its sub-rooms are stored so that no accidental overbookings can occur. With booking suggestions or equipment, you can ensure that important details such as a screen, podium etc. are taken into account when booking the room 

Insert image files of the floor plan into the graphics programme or draw your own. The floor plan can be created to scale if the dimensions are available.

Assign rooms to events, enter individual booking times and numbers of guests, select seating styles and add signage text as needed.

Floor plan and table plans^M are prerequisite for allocating tables to reservations^M, a

Read more on Rooms

Further options with other modules:

Table plans^M
Use our graphics programme to create a sketch of the table plan. To create a true-to-scale table plan, the room and furniture must use the same scale. If a scale is defined in the floor plan and the inserted objects have the same scale, they are automatically adjusted in size when inserted. To activate the table assignment for a room and assign guests to a specific seat or table, the tables must have a number or a name.

Read more on Table Plans

Table Reservations^M
Table reservations are based on events that define the reservation times, sittings, rooms and table plans. This event is then copied to the days on which table reservation are possible.
Example: Table reservations are possible from Tuesday to Sunday, but not in February.

Enter reservations directly in the overview, assign tables and a status such as booked, seated or vacated.

Read more on Table Reservations in our Manual