Skip to main content

Ordering Rental Items for EventsM

In case you don't own enough equipment, tents or such for a big event, hires from external providers can be arranged.

  • Create an internal planning segment including supplier

    Enter the required items and quantity in the external segment, but assign suppliers in the in-house planning segment.

    1. Create an external Bestellung  Order segment containing items.
    2. Right-click on the order and select Add > interner vorgang Internal planning segment .
      This option must be enabled by a user with administrative rights under Administration Administration > Administration  General settings > VA Events > Enable > In-house planning segments for all item types .
    3. Click on einkauf  in the toolbar above the list of items to show the column Role/Supplier. The column is not available in all views.
    4. Assign a supplier in the Role/Supplier column.
      Note: The staff role must be enabled for einkauf Purchasing and have at least one active, linked ArtikelAdressen Supplier item with a price assigned to it.
  • Create a purchase order from the internal segment
    1. Click on einkauf Purchasing in the top toolbar of the input window to directly trigger new orders or add to existing orders.
      Note: The event date must be in the future. Orders from different suppliers must be created one after the other.
      a) If no supplier is assigned, go to einkauf Purchasing > EinkaufsMonitor Rentals and create a new order ().
      b) If a supplier is assigned, select einkauf Purchasing > neuSupplier > New order.
      c) If a purchase order already exists that you want to add to, select einkauf Purchasing > Lieferservice Supplier > einkauf Purchasing > Bestellung Purchase order and add to the purchase order.
    2. If you want to place purchase orders for all segments of one event at the same time, click on VA Event > VAGeneral before opening the orders or the purchasing overview.
    3. Order in the same way as for consumables. However, always specify a return date for inventory items ().
  • Create a new rental item order from the purchasing overview
    1. In the top toolbar of the segment, click on einkauf Purchasing > EinkaufsMonitor Rentals to open the purchasing overview for rental items. Alternatively, open the overview from the Basis Home tab by clicking on einkauf Purchasing > EinkaufsMonitor Rentals, if necessary with company details and a time period.
    2. In the list of orders in the centre of the page, filter for Artikelbestand Inventory items and select the correct item group in the list of item groups on the right.
    3. In the list of suppliers at the bottom right, click on the Supplier you want to place an order. The list of items displayed will then only show those items that the selected supplier has in their range.
    4. Click on ok Confirm values to adopt the required quantities as order quantities.
    5. Click on neu Order to create a new purchase order.