Setting up the Production Control WebApp

Once the Bp Event ProductionApp has been installed by your Bp Event account manager, you will need to make a few internal settings.

• Activate jobs

  By default, two automatic jobs are executed daily to clean up the data buffer. Entries for production status and picking that are older than seven days are deleted as a result.

  1. Go to  Setup >  Jobs >  Search > Type "Delete data buffer segment".
  2. Open the jobs:
     1. ProductionApp_ProdStatusCleanup
     2. ProductionApp_Commissioning clean-up
  3. Set the Start time/condition "Series" and specify the intervals and time period in which the job should be executed under Series  Edit .
• Select login and alert options

  Enter basic settings for logging in and for automatic warnings.

  1. Go to  Administration >  Settings >  Company >  Added fields > ProductionApp.
  2. Select the authentication mode for employees with change authorisation for the production status and picking:
     1. with waiter key (not included in the app)
     2. by button on the screen.
  3. Activate a warning if production items are not picked in time before the departure time .
     1. Input "0": no warning
     2. Enter a value in hours: Warning before departure time
        Example: If "1.5" is entered, a warning is issued one and a half hours before departure if not all items have been picked.
        Note: Every five minutes, the system automatically checks whether a warning needs to be issued for a current order.
  4. By default, the time at which production items must be picked ("From kitchen") is set to two hours before the start of the event. If necessary, change this at  Setup >  Table details >  Processes in the field "From kitchen formula individual".
• Customise the default URLs

  Customise the specified URLs for the different users directly in the browser. If necessary, enable the http port in the Windows firewall to ensure the connection to the server. Replace "localhost:8080" with your server address. For individual operation: http://localhost:8080/produktionsapp/client.html

  1. For multi-operation: http://localhost:8080/produktionsapp/client.html?BetriebsNr=1 or http://localhost:8080/produktionsapp/client.html?BetriebsNr=1
  2. For different cost centres: http://localhost:8080/produktionsapp/client.htmlKostenstelle=1 or http://localhost:8080/produktionsapp/client.htmlKostenstelle=1
  3. For multiple production locations: http://localhost:8080/produktionsapp/client.htmlProduktionsort=Las Vegas or http://localhost:8080/produktionsapp/client.htmlProduktionsort=Las Vegas
  4. For different printers: http://localhost:8080/produktionsapp/client.htmlAusgabe_Einst_Suffix=kueche or http://localhost:8080/produktionsapp/client.html Ausgabe_Einst_Suffix=kueche1
  5. Driver client  (in the list "ProduktionsApp_QRCode_Lieferschein"): http://localhost:8080/produktionsapp/fahrerclient.html?Vorgang_Nr=
• Set up item groups for the Production Control WebApp

  Only items that are assigned to a production item group are displayed in the Production app. If these article groups have not already been set up for other modules (article details and recipes or purchasing), they must be created.

  1. Go to  Administration >  Settings >  Article.
  2. Create the following article groups as parent groups: Production articles, ingredient articles, pre-production articles, purchasing articles.
  3. Set the item assignment to "For structuring only" for all these groups.
  4. Create suitable article groups .
     Example: Production article: Production meat, production fish, production side dish
     Ingredient article: Spice mix du Chef
     Pre-production items: peeled potatoes
• Assign the correct item groups to the item group packages

  There are three article group packages for the production app, which decide which articles are displayed or completely suppressed on which tab of the app.

  1. Go to  Administration >  Settings >  Articles > Item group packages.
  2. Article group package production WebApp: For all article groups that are subgroups of production articles.
     Example: Meat production, fish production, side dish production
  3. Article group package ProductionApp_Filter: For all article groups whose articles are to appear in the ProductionApp.
     Ex: food and drinks, but not crockery or equipment
  4. Article group package ProductionApp_Ingredients: For all article groups that are to appear on the Ingredients tab.
     E.g.: Article groups of the superordinate group Purchasing articles (dry goods, egg products, meat) or component articles labelled as stock items (spice mix du Chef)
• Assign items to the correct item group

  Each production item must be assigned to the correct group in order to be displayed in the appropriate place. This assignment is made in the item itself.

  1. Go to  Base >  Item > ProductionApp at the bottom right of the window.
  2. Select Kitchen station and Production areato narrow down the list of items displayed for the employees.
     Example: Kitchen station: hot kitchen, cold kitchen, patisserie, butchery
     Production area: finger food, salad, dessert
  3. In the field Production info from , enter the number of days that an item with the status "Finished" is shown in the production plan.
     Example: The pre-production item "Pasta cooked" is displayed for three days.
  4. Production item: allows a non-production item to appear on the production plan tab, contrary to the general rule
  5. Pre-production: makes an article appear as a component or preliminary stage for another production article on the Pre-production tab.
     Example: "Peeled potatoes" are a pre-production item for the production item "fried potatoes".
  6. Stock item: makes an item appear as a single ingredient on the Ingredients tab, even though it still contains individual components.
     Example: "Spice mix du Chef" is displayed as an ingredient, although it consists of salt, pepper, paprika and garlic.
  7. Detail in production plan: allows components to appear directly in the production plan under the actual production item. Only activate this option for the main ingredients in order to maintain clarity.
     Note: This option is only possible if the production item has a recipe.
     Example: Production item "Goulash" with main ingredient "Beef"
  8. To activate the detailed display for specific production items only, enter the comment "ProdApp" under  Base >  Item >  Component >  Remarks of the component item.
• Authorise staff to start the Production Control WebApp

  The app can only be started by an employee with access to the WebApp. If it is open, the production data is visible to all employees, but cannot be changed.

  1. Go to  Administration >  User administration >  User and open the data record of the employee who is to be authorised.
  2. Add the staff member to the "ProductionApp_Group" group by clicking on  User group >  New .
  3. Above the list of user groups, activate Access via  WebApp.
• Authorise staff to change the production status and to pick orders

  Only logged-in users can change the status of production items or pick the items. Either select existing users or create new users (How do I create new users?).

  1. Go to the  Administration tab and select Users to open a new or existing user.
  2. Assign a  user ID for the production app at the bottom left of the Production app window:
     1. A waiter key number for logging in via Waiter key or
     2. a user number (top right in the toolbar of the window) for logging in via selection buttons
  3. Optionally, enter a display name under which the employee can be selected in the ProductionApp.
  4. Select one or more production locations .
     Note: Insert the city with a semicolon before and after the city name (
     Example: The chef Kim Müllers belongs to the company "Grafs Gastronomie" at the production sites Speyer and Paris.