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Set up record-specific directories for user groups

Set up record-specific directories with subfolders for use in the Intranet WebApp on the  Event Events table (Using record-specific directories). Authorised users can use this directory to view and/or upload files for individual events. Authorisation to use directories is granted per Gruppen user group .

  1. Go to the  Einrichtung Configurations tab and create record-specific directories with or without subfolders under Tabellendetails Added fields > VA Events (Use record-specific directories).
    Important: The directories must always have at least two levels, the levels are separated by "/" (slash). Write each subfolder in a new line. 
    Example:
    "Intranet/AV"
    "Intranet/Housekeeping"
    The "Intranet/AV" directory contains the instructions for the sound technicians and stage builders, while the cleaning schedules can be found in "Intranet/Housekeeping".
  2. Set up subfolders to better restrict access. The names can be chosen individually.
    Example:
    "Intranet/AV/Sound Engineering" 
    "Intranet/AV/Stage technology/SM1" 
    "Intranet/AV/Stage technology/SM2" 
    "Intranet/AV/Facility Mgt"
    "Intranet/Suppliers/Drinks Inc."
    Department or staff-specific data sheets are stored in the individual subfolders.
  3. If you want to grant not only read but also write access, set up separate subfolders for this purpose:
    Example: "Intranet/AV/Stage technology/SM1" and "Intranet/AV/Stage technology/SM1/New folder" 
    Employee 1 may read/download files in the first folder, but only upload documents to the "New folder" itself. (Assignment folders in the user group settings).
  4. Each user group of the Intranet WebApp can only access one directory with read authorisation and one directory with write authorisation.