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Creating templates for Online Booking Requests

Creating templates for Online Booking RequestsM

Create a separate template for each type of event that you want to make available for online booking.This can be changed and updated as required.

  • Open a new event template

    Offer any number of different types of events for Online Booking Requests on your website. Each of these bookings is based on an event template, which in turn refers to a sample event. If you do not yet have an event that you would like to use as a template, first create a new event. ()

    1. Go to the Vorlagen Templates tab and click vorlage va Events > neu New.
    2. Select the template Type "Web Booking".
    3. The Name can be customised (exception: the name "WebApp_Standard_Intranet" is already assigned and locked).
    4. If the template is intended exclusively for online bookings, click on the icon in the toolbar to change the status from Aktiv Active to Aktiv Nicht Inactive.
    5. The template quotes are used for export and import default. To use orders instead, select Only of type order.
    6. Specify which of the event and segment data should be copied (Rooms and Items).
    7. Click on suche Sample event and double-click to select a suitable event from the list of results.
  • Insert staff items

    Staff items are not supported in the standard scenario. Staff items can be made available for booking, but are not included in the total price.

    1. Without count, without price, but with remark: The customer can select the item, but cannot specify a quantity. Instead of the total price, the comment text appears in the quote.
      1. Name External 2: a name containing the word "Staff" (under Administration Administration > artikel Items > artikel gruppe Item group)
      2. Column Count 1: Input „“ (empty)
      3. Column Count 2: Input „“ (empty)
      4. Column Remark: Enter your own text, the default placeholder text is "Total cost still open".
    2. With count, without price, but with remark: The customer can specify the item and the quantity. The specified quantity is copied to the segment. The remark text appears in the quote instead of the total price.
      1. Name External 2: a name containing the word "Staff" (under Administration Administration > artikel Items > artikel gruppe Item group)
      2. Column Count 1: Input "0"
      3. Column Count 2: Input "0"
      4. Column Remark: Enter your own text, the default placeholder text is "Total cost still open".
  • Export your event templates

    The event templates must be exported to the WebApp in order to actually be available online. After each change to items, texts etc., update the event template data manually by clicking  Basis Home > Job Start job > "WebBuchung bestücken". All available templates are exported with this job, so the export only needs to be carried out once for changes to several templates.

  • Customise the text of the email confirmation

    The standard data sheet and the standard text template for the email confirmation of a web booking are included in the scenario. Modify both templates if necessary:

    1. the text of the -mail at Vorlagen Templates > vorlage brief Text templates > „WebBuchung Anfragenbestätigung“ (event template)
    2. a summary of the booked items under  Vorlagen Templates > vorlage briefText templates > "VA-Datenblatt_Bestaetigung_WebBuchung" (event data sheet).
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