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View files for an event

From version 12.1 ??? files can be made available for viewing by authorised persons via the Intranet WebApp.
E.g.: Seating plans for the caretakers, data sheets (functions) for the cleaning service, schedules for the technicians

The files are stored in the VA Event under Verzeichnis Directories in the "Intranet" directory. This record-specific directory is created by a user with administrative authorisations or the Bp Event customer representative. Authorisation to use directories is assigned per Gruppen User group (Setting up views and authorisations for users).

  1. Open the kalender Calendar or the Raum Rooms and left-click on the event you want. Alternatively, go to the Event search and click on the submenu Context menu.
  2. Select the sub-item Verzeichnis Files for the event. A window will open with the documents provided for the event.
  3. There are different editing options depending on the document type:
    1. Data sheets (functions) from Bp Event: the 1st page is displayed in the preview window. Download the file by clicking on an icon in the preview window in the formats pdf PDF, docx DOC or  TXT in the "Downloads" folder of your computer/mobile device.
    2. Image files: are displayed in the preview window. Download the file by clicking import Download in the "Downloads" folder of your computer/mobile device or  Enlarge the display.
    3. PDF files: are not displayed in the preview window. Download the file by clicking import Download in the "Downloads" folder of your computer/mobile device.
    4. Word or Excel files: are not displayed in the preview window. Download the file by clicking import Download in the "Downloads" folder of your computer/mobile device.