Using the Production WebApp

• Start the Production WebApp

  The ProductionApp is a web-based application which can be run on any browser. It must be started by a user with authorisation for web access. The IT administrator assigns this authorisation and provides the necessary URLs and passwords

  1. Open a web browser.
  2. Enter the URL of the production WebApp and, if applicable, the company or call it up via a bookmark.
  3. Enter your User name and Password.
  4. The ProductionApp initially only opens for viewing.
     Note: Entries or changes are not yet possible.
  5. Exit the production WebApp by closing the browser window. It is not necessary to log out.
• Log in to the Production WebApp to be able to change the production status of items

  Any staff member can see the production data. However, staff must be logged in as users to be able to change the status of orders or pick orders. The IT administrator creates these users.

  1. Select your  User name in the header bar of the page if you are logging in by selection buttons.
  2. Log in by waiter key if this option is available in your company. The waiter key is set up on the PC and is not part of the app.
  3. You are now authorised to change the status of production items or to pick items.
  4. To log out, tick the box next to  Select user or remove the waiter key.
• Select a time range

  Various views are available. The header bar with the date selection remains visible in all views.

  1. Click on Today or enter a different date.
  2. Select the number of days (1, 2, 3, 5 or 7) for which you want to see the production plan.
  3. If the date is too far in the future, the items cannot yet be accepted for processing.
• Select kitchen station, production area and item groups

  For a better readability, staff can only see the items for which they are responsible. There are several filters with drop-down lists above the production plan for this purpose.

  1. Select your Kitchen station on the left-hand side by left-clicking or tapping on the selection list and the kitchen area.
  2. Accept the information ("Filter"). Several stations can be selected.
  3. You can also select your Production area by left-clicking or tapping.
  4. Select one or more Item groups in the same way.
  5. Click on  Delete all filters to show all items again.
  6. To remove individual entries, open the selection list and tap on the entry again.
• Sort the production plan

  The  Production plan tab shows all items that have been ordered in the selected period. The sort order is alphabetical. Click on Sort to change the order:

  1. From kitchen in ascending order (only possible for one day): sorted by time of completion from earliest to latest
     Example: first all items that have to be ready by 7:30am, then the items that have to be ready by 9am
  2. From kitchen descending (only possible for one day): sorted by time of completion from latest to earliest
     Example: first all items that have to be ready by 5:30pm, then the items that have to be ready at 3pm
  3. Everything picked: 
     Example: first all items that have been picked for all orders
  4. Nothing picked: 
     Example: first all items that have not been not picked for any order
  5. Order picking in progress: 
     Example: first all items that are partially picked
• Accept an item for processing

  All booked items for the selected period appear on the first tab  Production plan. The required quantity is summarised for master items for which a recipe is available in the database. Temporary items for which there is no recipe are displayed individually.
  Note: Only items from the current day can be accepted for processing.

  1. Click or tap on the icon   Production status.
  2. An input window opens. The ordered quantity is preset as Planned quantity .
  3. You can change the specified quantity if required and enter a Comment .
  4. Then tap on In progress. To mark the item as In progress , you must be logged in.
  5. The item is now marked as  In progress and also appears on the tab  Production status. Only items that are either in progress or ready appear here.
• View the item recipe

  All ingredients for master items with recipe are shown directly in the required quantity.

  1. The main ingredients of the item are listed in the  Production plan directly under the name of the production item.
     Which ingredients are considered main ingredients is specified in the item itself by a user with the appropriate rights.
  2. Tap on  Recipe to show the full recipe with all the ingredients and instructions.
  3. There are no recipes for   One-off items .
• Mark an item as finished

  Only items for the current day can be marked as Ready after processing.

  1. Click or tap on the icon   Production status of the item.
  2. An input window opens. The Planned quantity is preset with the value that was entered when the item was taken over.
  3. Change the Actual quantityif the full quantity has not actually been produced.
  4. Enter any Comments and then tap on Ready.
  5. The item is now marked in the   Production plan and in the  Production status tab as  Ready (blue).
• Accept a pre-production item for processing

  The required quantity of  Pre-production items is totalled from all ordered production articles for the period. Follow the same steps as described above for Production items .

  1. Accept an item for processing
  2. View the item recipe
  3. Mark an item as finished
• Pick an item in the production plan

  Each finished item can be picked individually in the  Production plan .

  1. Click or tap on  to open the information on the events and orders for which the item was produced on the far right in the line of a finished item. Only this item and the corresponding orders are then shown in the production plan.
  2. Go to the  Order and tap on   Pick.
  3. The item is now  Picked.
  4. As soon as the item is fully picked (the picked quantity is equal to the order quantity), it is crossed out on the item list and the blue arrow for opening the orders is underlined in green. Fully picked items are also moved to the end of the list.
     An item that is only partially picked has a red underlined arrow.
     Example: Potatoes cooked (1 kg) 
     Borscht (7 litres) Picking done: 5 Picking open: 2  
• Print item labels and box labels

  Labels for individual items or transport boxes can be printed from the production plan or the list of orders.

  1. Go to  Production plan > Items >  Order and click to print.
     1.  Item labels for the one item or
     2.  Box labels for the one item.
  2. Alternatively, go to the  Order tab and tap on Box labels for the entire order. When all items have been fully picked, click on the button Print all item labels at the top of the list.
• Cancel a picking

  Incorrect picks can also be cancelled.

  1. Go to the   Production plan >   Orders and open the order by tapping on .
  2. A list of all the items belonging to this order will open.
  3. Tap on  Picking info and  Cancel.
• View all orders

  All orders in the selected period are shown on the  Orders tab. Tap  on the far right of the window to open a list of all items that belong to a selected order. The sort order is chronological.

  1. Sort by:
     1. Date ascending (only for several days)
     2. Date descending (only for several days)
     3. From kitchen ascending (only for one day)
     4. From kitchen descending (only for one day)
     5. Everything picked
     6. Nothing picked
     7. Order picking in progress
  2. Click on  EV Details to open a data sheet with all the important information.
• Pick the items of an order in the order overview

  Go to the  Order tab topick all items belonging to one order.

  1. Click or tap on to open all items belonging to one order.
  2. Click on the item and tap   Pick.
  3. The item now has the status Picked.
  4. As soon as the order is fully picked (the picked quantity is equal to the order quantity), it is crossed out on the order list and the blue arrow for opening the items is underlined in green. Fully picked orders are also moved to the end of the list.
     An order that has only been partially picked has a red underlined arrow.
     Example:  Böhm, Klaus 7.5.2021 11:30  
     Bosse, Antje 5.5.2021 9:30 
     
• Print a delivery note

  Fully picked orders appear in the list of orders as  Picked. A delivery note can only be printed once all items in an order have been fully picked.

  1. Go to the   Orders tab and click on the order you want to  Open the list of items.
  2. Tap on  Print >  EV delivery note or  EVS delivery note.
  3. The delivery note contains a QR code with the order number, which the driver can use to confirm receipt.
• Display all the ingredients you need

  The  Ingredients tab shows all ingredient items with the required quantities for the selected period. Temporary items whose ingredients are not known are listed themselves as ingredients.

  1. Filter the ingredients by item group, supplier or article.
  2. Tap on the item to call up the production item for which the ingredients are needed.
• Display the current production status

  The  Production status tab shows all items of the current day that are either  In progess or  Ready.

  1. Click on an item In progress, to change the status to Ready .
  2. The Planned quantity is preset with the value that was entered when the item was taken over.
  3. Change the Actual quantity if the full quantity has not actually been produced.
• Driver: Have the receipt of the delivery confirmed

  A QR code is included on the delivery note listing all the booked items and the delivery address.

  1. Scan the QR code on the delivery note with your smartphone at the delivery location.
  2. A web page opens in which the organiser, the delivery address and the current time are preset.
  3. Select your Name from the selection list of drivers.
  4. If applicable, enter Date and Time for the collection of equipment.
  5. Have the recipient sign on the smartphone.
  6. Tap on Send to confirm the delivery.
  7. As soon as the delivery has been saved, the signature, time of the scan and time of saving are saved in the linked segment and are available for further planning (next delivery, returns).