Scheduling

Perfect timing is the be-all and end-all of event organisation. All information, regardless of when, where and by whom it was recorded, must be available at the crucial moment. Staff, equipment, documents in the right place at the right time - it's a must. This is why the Bp Event Info Center collects and presents all the important details per event, per day or per user group, clearly structured and retrievable. The data for this overview are derived from the Calendar, Follow-ups, Room reservations and Tasks, and can be significantly extended by using modules such as Appointments or the Shift planner.

Scope:

Info Centre Calendar
The Info Centre's calendar function displays all important information and allows new data to be created. Different calendar views can be set depending on the task area or specific concern. To improve the overview, each user can choose to display only their relevant data sources, using individual lists and filters to present information more clearly and in greater detail. For example, the colour coding of events with an "on hold" status indicates the need for direct action.

Follow-ups
The follow-up area provides daily reminders of the work backlog and can be customized with user-specific settings. It is sorted chronologically, with one column per data source. Filters and colour coding can be used to highlight important tasks.

Room Reservations
The room reservations overview provides a quick summary of available and booked rooms. Filter the view by date, time period or a specific day of the week or by type, booking status or size of the rooms. If you often need to set the same filters to search for specific rooms or times, save these settings as the default.

Directories
Every corporation or individual company, department or member of staff requires certain information or data such as company guidelines, address lists, statistics, documents, images or templates for their daily work, regardless of a specific customer or order. The Verzeichnis Directories feature on the Basis Home tab allows for filing (external) documents of all formats in a structured manner, making them accessible to all Bp Event users. Each company and each user has the option of creating their own favourite directories catering for their own needs.

Further options with other modules:

Appointments^M
Show appointments (meetings, telephone calls, on-site conferences) in the Info Centre. Create a new appointment directly from the Info Centre.

Modules relevant for the Info Centre:

Shift and Staff Planning^M and Online Shift Planning WebApp WebApp^M
Show shifts or create a new shifts directly from the Info Centre.